Washington University of St. Louis Computer Science & Engineering in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Location

This position is in the Department of Computer Science & Engineering. This position is for the Danforth Campus in the School of Engineering.

Essential Functions


Responsibilities are in three major areas: Graduate Programs, Graduate Admissions, and Communications. Responsible for coordination of graduate program administrative processes and records, and interfacing with current Master’s and PhD students. Communicates with prospective applicants regarding the graduate application process, and coordinates the evaluation of all graduate student applications. Coordinates communications initiatives for the department in collaboration with the School’s communications office to assist in raising the visibility of the department with prospective faculty and students, and informing internal and external audiences about the department’s research and teaching activities, and accomplishments.


  1. Maintains graduate student records and advises students, through both E-mail and in-person meetings, on procedures, course registration, and degree requirements. Reviews records to ensure students are following procedures and meeting program milestones, as well as informs students about obligations and deadlines. Coordinates with the faculty when students fall behind, helping to define improvement plans and placing them on academic probation as needed. Assists with promotion of student interests in situations of adviser issues or absences. Responsible for maintaining and submitting appropriate paperwork for student milestones and graduation certification. Will work closely with the department’s director of doctoral study and director of master’s programs, as well as Graduate Student Services, the School of Engineering registrar, and the Graduate School registrar, attending various meetings as necessary.
  2. Serves as administrative coordinator for the department’s graduate admissions efforts working closely with faculty who serve in program director or graduate admissions roles. Coordinates the application process for the department’s prospective graduate students through the school’s application platform, maintaining a dialogue with applicants as needed through the admission process, and afterward with admitted students to inform them of registration procedures and department policies. Works closely with the school’s director of graduate admissions.
  3. Coordinates with the school’s communications staff in planning for print and electronic media; research or edit content as needed. Works with the school’s communications staff to promote the department through specific vehicles including e-newsletters, brochures, flyers, other print materials, webpages, and digital signage.
  4. Oversees the department’s website to ensure that content is consistent with the goals of the department and the school. Works with the school’s communications staff on website content if needed, for faculty and student activities, programs and events, with the overall goal of increasing department visibility for attracting students and faculty, and providing information on faculty research, other news and activities. Gathers user feedback when needed and implements with school communications to ensure web pages are up-to-date and relevant.
  5. Plans and executes department events for current, new and prospective graduate students. Works closely with faculty and students to coordinate several annual events, including a fall research day, spring Ph.D. visit day, dissertation award ceremony, and various social events. Works closely with the department’s graduate student association to organize the doctoral student seminar series, as well as organizing social activities aimed at fostering students’ interactions. Works closely with the department’s director of doctoral study and director of master’s programs to develop orientation materials as well as attend and provide feedback on other orientation events including Graduate Student Services master’s orientation and The Graduate School’s doctoral orientation.
  6. Perform other duties as assigned.

Required Qualifications

High school degree and three to five years’ related work experience.

Preferred Qualifications

  • Bachelor’s degree and familiarity with an academic environment and website content systems.
  • Familiarity with academic environment.
  • Knowledge of Microsoft Office Suite (WORD, Excel, and PowerPoint) considered critical.
  • Knowledge of Microsoft ACCESS or other database report-writing tool useful.
  • Some knowledge of HTML or editing webpages useful.
  • Some knowledge of Adobe Acrobat Pro useful.
  • Excellent interpersonal skills and the ability to work with diverse groups, including faculty, staff, and students; must be able to represent the department effectively with internal and external audiences.
  • Outstanding written and verbal skills.
  • Ability to work both independently and collaboratively.
  • Creative mind-set with the ability to rapidly identify and implement useful information.
  • Proactive in identifying and implementing process improvements.
  • Detail-oriented and self-motivated.
  • Ability to manage multiple tasks in a busy environment.
  • High ethical standards and ability to handle confidential information responsibly.

Salary Range

The hiring range for this position is $17.14 - $21.85 per hour.

Department Summary

Computer Science and Engineering is a growing department in the School of Engineering & Applied Science with over 35 full-time faculty and an expanding number of students across both graduate and undergraduate programs. The department's collegial atmosphere provides a supportive environment for faculty, staff and students.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Human Resources website (hr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Graduate Programs & Communications Coordinator - Computer Science & Engineering - 41595

Job ID: 41595

Location: School of Engineering

Full/Part Time: Full-Time

Regular/Temporary: Regular