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Job Information

Washington University of St. Louis Course Coordinator - Office of Medical Student Education - 45659 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Office of Medical Student Education. The position is located at the Bernard Becker Medical Library. This position is for the Medical School Campus.

Essential Functions


Under the direction of the Director for the Office of Medical Student Education, this position is responsible for coordinating, administering and monitoring various components of the MD curriculum; while maintaining a positive and collaborative attitude in meeting deadlines and striving for continuous quality improvement as it relates to the mission of the office.


  1. Assists the OMSE deans, director, and program managers on various education collaborations.
  2. Works with the director, program managers, faculty, staff, and students to coordinate the administrative support for all educational activities.
  3. Coordinates logistics for student and faculty curricular events and staff meetings, including room reservation, supply, and AV needs as needed. This includes assisting with logistics and proctoring of the NBME Shelf Exams, scheduling of courses, small group sessions, lab sessions, audience response systems (ARS), and video files when applicable.
  4. Serves as a primary editor and developer of online course content via learning management systems.
  5. Independently manages delegated projects. This includes direct engagement with faculty, staff, and students and ensuring timely completion of deadlines.
  6. Support the deans and director in daily office routines, including composing emails, calendars, and editing correspondence and reports when applicable.
  7. Performs administrative support tasks, including creation and editing of correspondence, reports, publications, educational materials, and assessment data.
  8. Answers moderate volume of inquiries from faculty, staff, students, and other individuals and assists with requests for information and material from the OMSE office, as well as provide front desk assistance when needed.
  9. Maintain files; completes mailings, photocopies, and faxes; monitors and orders office supplies.
  10. Compiles survey, course and exam data when applicable.
  11. Attends regular department meetings, staff meetings, morning huddles, and other meetings as assigned.
  12. Performs miscellaneous job-related duties as assigned and assists as needed in the offices of OMSE and OE.

Required Qualifications

  • Equivalent of an associate degree.
  • Two to four years of relevant professional experience, preferably in higher education.

Preferred Qualifications

  • Bachelor’s degree.
  • Detail-oriented with excellent organizational skills.
  • Demonstrate an ability to work independently in completing tasks and responsibilities delegated by the Director of the Curriculum Office.
  • Ability to adapt in a fast-paced and collaborative team environment while achieving goals and meeting deadlines.
  • Collaborate within and outside the department with all levels of personnel (students, staff, faculty, administrators), and seek guidance when needed from colleagues.
  • Exhibit a commitment to customer service and student centeredness.
  • Strong interpersonal skills with the ability to maintain a positive work atmosphere by behaving and communicating with internal and external contacts in a professional, productive and positive manner.
  • Demonstrate excellent written and oral communication.
  • Proficient in Microsoft Word, Excel and PowerPoint.
  • Demonstrate the ability to quickly learn and use new software systems.
  • Ability to work under deadline pressure and to manage multiple tasks that are subject to interruption.
  • Ability to take initiative and participate in continuous quality improvement as it relates to curriculum and the office mission.

Salary Range

The hiring range for this position is $16.31 - $20.39 per hour.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Course Coordinator - Office of Medical Student Education - 45659

Job ID: 45659

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular